Admissions (Enrolment) Policy 2019
The Board of Management of St Patrick’s Girls’ National School, Hollypark hereby sets out its Enrolment and Admission Policy in accordance with the provisions of the Education Act (1998), the Education of Welfare Act (2000), the Education for Persons with Special Education Needs Act (2004), the Education (Admissions to Schools) Act (2018) and all relevant equality legislation and the Board trusts that by so doing, parents will be assisted in relation to enrolment matters. The Chairperson of the Board of Management or the Principal Teacher will be happy to clarify any matters arising from this policy.
A copy of this policy is available for inspection in the school office, and the policy is available on the school’s website, www.hollyparkgns.ie. The Board of Management communicates generally to the school community through appropriate channels e.g. newsletter, parish bulletin and letters to parents, to increase awareness of the school’s enrolment policy and the process for applications.
The school’s enrolment policy is reviewed at least annually by the Board of Management. This policy governs enrolment for the school year 2019/2020 and will continue in force thereafter until replaced. Should any change in legislation require changes to this policy, the policy will be changed as soon as is reasonably possible after the new legislation comes into effect.
The school’s enrolment policy aims to ensure that appropriate procedures are in place to enable the school to make an accurate and appropriate assessment of the capacity of the school to cater for the needs of applicants in the light of the resources available to it; and to make decisions on all applications in an open and transparent manner consistent with the policy as approved by the Board Management, with the ethos of the school and with legislative requirements.
The Board of Management sets the capacity each year. Decisions in relation to applications for enrolment are made by the Board of Management of St. Patrick’s GNS, Hollypark in accordance with the Enrolment Policy applicable at the relevant time. The administration of the school’s Enrolment Policy has been delegated by the Board of Management to the Principal.
While recognising the right of parents/guardians to enrol their child in the school of their choice, the Board of Management of St. Patrick’s Girls’ National School is also responsible for respecting the rights of the existing school community and in particular, the children already enrolled. This requires balanced judgements, which are guided by the principles of natural justice and acting in the best interest of all children. Assisting the school in such circumstances, the Board of Management, having regard for the relevant Department of Education and Skills guidelines in relation to class size and staffing provisions and/or any other relevant requirements concerning accommodation, including physical space and the health and welfare of the children, reserves the right to determine the maximum number of children in each separate classroom, bearing in mind:
size of / available space in classrooms
educational needs of children of a particular age
presence of children with special educational or other needs
Department of Education and Skills maximum class average directives
General School Information
Name of School: St. Patrick’s GNS, Hollypark
Roll Number: 19259W
Telephone No: (01) 289 3293
St. Patrick’s Girls’ National School, Hollypark, Foxrock Avenue, Co. Dublin is the Catholic girls’ school in the Parish of Our Lady of Perpetual Succour, Foxrock under the patronage of the Roman Catholic Archbishop of Dublin. It has a commitment to diversity and inclusivity while, at the same time, protecting the integrity and Catholic ethos of the school.
At present, the teaching staff is comprised of 22 mainstream Class Teachers, 1 Principal Teacher, 5 Learning Support/Resource Teachers and 6 Special Needs Assistants. The full range of classes is taught in the school.
The school depends on the grants and teacher resources provided by the Department of Education and Skills and it operates within the regulations laid down, from time to time, by the Department. The school policy has regard to the resources and funding available.
All classes start at 8:40am and finish at 2:20pm and Infant Classes finish at 1:20pm.
The geographic area of the school is the Catholic Parish of Our Lady of Perpetual Succour, Foxrock, Dublin 18 (referred to in this document as “the Parish”).
This policy aims to ensure that the appropriate procedures are in place to enable the school
To make decisions on all applications in an open and transparent manner consistent with the Ethos, the Mission Statement of the school and legislative requirements
To make an accurate and appropriate assessment of the capacity of the school to cater for the needs of applicants in the light of the resources available to it and
To put in place a framework which will ensure effective and productive relations between students, parents and teachers where a student is admitted to the school
The Board is bound by the Department of Education and Skills Rules for National Schools in the Education (Welfare) Act 2000, the Education Act (1998), the Education of Welfare Act (2000), the Education for Persons with Special Education Needs Act (2004), the Education (Admissions to Schools) Act (2018) and all relevant equality legislation.
The school shall have in place appropriate channels of communication and procedures
To inform parents about the school, its programmes, activities, and procedures
To enable applications for admission to the school to be assessed in an open, transparent manner
To have in place criteria under which applications shall be considered
To ensure that these criteria are informed by our Ethos, our Mission Statement & current legislation
To specify what information is required by the school at the time of application
Context, Resources, School Organisation & Curriculum
The school supports the principle of equality for all students regarding access to and participation in the school. The school respects the diversity of traditions, values, beliefs, languages and ways of life in society. The school acknowledges the right of parents to send their children to a school of the parents’ choice, subject to the resources available to the school including classroom accommodation, class size, teaching resources and financial resources and subject to the capacity of the school to provide for the needs of any applicant or student. The school is staffed in accordance with the standard pupil - teacher ratios sanctioned by the Department and any additional teaching hours sanctioned by the Department in respect of curricular concessions, special needs, special programmes etc. The school operates within the regulations laid down by the Department from time to time.
The capacity of the school to implement its desired curriculum, its broad range of educational programmes, its breadth of extra-curricular activities, its school plan and policies are dependent on the resources it receives. Consequently, in determining its activities and programme for any school year the school must have due regard to the teaching, management and administrative resources and the accommodation, equipment and funding available to it.
From time to time the principal, in consultation with the staff, may reconfigure class groupings. This may simply entail redrawing classes; or may entail reducing three classes to two or increasing two classes to three.
Application Procedure and Enrolment Criteria for Places in Junior Infants
Parents/Guardians who wish to enrol their child in the school must complete an Application Form with all relevant information supplied. These forms are available on the school website (www.hollyparkgns.ie) or from the school office during normal school opening hours.
The Board is bound by the Department of Education and Skills Rules for National Schools and the Education (Welfare) Act 2000. Pupils may only be considered for enrolment from the age of 4 years and upwards, although compulsory attendance shall not apply until the age of 6 years.
Your child must be four years of age on or before 30th June of the year she is starting school.
Applications for enrolment will be accepted from 1st September to 30th September (by 3:00 pm) in the year prior to admission.
As a general principle and in so far as practicable, girls who apply will be enrolled in accordance with the criteria below, provided there is space available.
In the event that applications for enrolment exceed available places, applicant children will be enrolled strictly in accordance with the following criteria and in the following order:
Girls who are resident in the Parish
Girls who currently have a sister as a pupil in St. Patrick’s Girls’ National School
Girls who currently have a brother as a pupil in St. Patrick’s Boys’ National School
Daughters of current school staff of St Patrick’s GNS & BNS
Daughters of past pupils and sisters of past pupils of St Patrick’s GNS
Other girls living outside the parish boundary
If the number of applicants in a particular category exceeds the number of available places, the age of the candidates will be taken into account, and places will be offered to the eldest girls in that category first.
In the event that applications exceed the number of available places a Waiting List will be drawn up according to category.
In the event of an applicant not securing a place in the year first requested, it is the responsibility of the parents/guardians to make a new application for the following academic year.
Unfortunately due to high demand, places offered and declined cannot be deferred from year to year and it is the responsibility of the parents/guardians to make a new application for the following academic year.
In exceptional circumstances the Board of Management reserves the right to exercise discretion in offering places.
Applications received after 30th September prior to the year of admission will be placed on a waiting list strictly in order of time received.
Offers of Places
Provisional offer of places, subject to the above criteria, will be advised by letter shortly after the closing date for receipt of receipt of applications.
Parents/Guardians wishing to accept the provisional offer of their place must enclose the following with their reply:
Completed and dated acceptance form
Birth Certificate/Adoption Certificate (original )
Baptismal Certificate – where applicable (a photocopy will suffice)
An original Gas or Electricity Bill in the name of either or both parents/guardians, dated within three months of the acceptance date, (where bills are received electronically, parents/guardians must sign the printed copy of the e-bill when submitting) and
any one of the following, in the name of either or both parents/guardians, dated within three months of the acceptance date:
an original bank statement
an original Tenancy Agreement
an original document issued by a Government Department eg Revenue, Social Welfare
an original valid TV Licence
Two passport photographs with your child’s name written on the back
Completed learning needs/development form
Completed parental check-list agreement form
Booklist with full payment. This will be deducted from your daughter’s school expenses for the commencement year.
The closing date for receipt of all acceptance documentation will be given in the provisional letter of offer. Acceptances will be deemed incomplete if all requested documentation and information has not been received by this closing date.
After this closing date the Board of Management will examine all applications, acceptances and the supporting documentation. The Board of Management reserves the right to request further documentation in support of the application. The onus rests on the applicant to prove conclusively to the Board of Management that all documentation is accurate and correct.
False or misleading information will lead to the withdrawal of the provisional offer of the school place and the original application will be deemed null and void.
No offer of a place is confirmed until the Board of Management has satisfied itself that all documentation is bona fide. Only then will the Board of Management issue a final letter to Parents/Guardians confirming the offer of a place.
Children with Special Needs
Children with special needs will be resourced in accordance with the level of resources provided by the Department of Education and Skills to the Board of Management. Every child is supported as far as possible and in accordance with our Learning Support Policy to be included in her class curriculum and to participate in the activities of the school.
In relation to applications for enrolment of children with disability or special needs, the Board of Management shall request a copy of the child’s medical and/or psycho-educational report(s). Where these reports are not available, the BOM will request that the child be assessed by a suitably-qualified person and a report provided. The purpose of the assessment report is to assist the school in establishing the educational needs of the child relevant to her disability or special needs and to profile the support services required. The Board of Management will endeavour to have all resources and support in place before the child is admitted to the school.
The Board will do everything in its power to meet the needs as determined by the report, including the seeking of additional support from the Department of Education and Skills. The Board will ensure that parents/guardians are fully informed of the provisions of the Education Act 1998 under Section 15 regarding the admission of pupils with special needs and the right of appeal under Section 29.
Transferring from Other Schools
The Board of Management would like to specify that pupils may transfer to the school at any time subject to school policy, available space and in some cases the approval of the Department of Education and Skills. Information regarding attendance and the child’s educational records should be communicated between schools.
The school reserves the right to refuse enrolment to any pupil in exceptional cases. Such an exceptional case could arise where either:
The pupil has special needs such that, even with additional resources available from the Department of Education and Skills, the school cannot meet such needs and/or provide the pupil with an appropriate education, or,
In the opinion of the Board of Management, the pupil poses an unacceptable risk to other pupils, to school staff or to school property.
Children of Other Faiths and No Faith
Every child, having satisfied the enrolment procedures, is welcome into the school. The school cannot undertake to educate children of other faiths in their own faith. The Catholic ethos of our school underpins all aspects of school life, both interpersonal and curricular. Parents of pupils of other faiths or no faith must recognize that in choosing to enrol their child in this school, that their school of choice for their child is one of a particular Catholic ethos and that they support the school in its stated procedures. (Please refer to our school’s Religious Education Policy). This school follows the rules and regulations of the DES curriculum regarding subjects taught.
In the case of parents not wishing for their child to participate in the formal religion instruction a written request can be made to the Principal at the start of the school year for their child to be excused from formal religious instruction and Catholic liturgies. Pupils may work independently in the classroom during formal religious instruction. It will not be possible to provide religious instruction in other faiths or to provide facilities to allow children to engage in the practice of another faith.
Code of Behaviour
Children are enrolled in our school on the understanding that they co-operate with and support the School’s Code of Behaviour as well as all other school policies. The Board of Management holds parents/guardians responsible for ensuring that their child(ren) co-operate with our policies in an age-appropriate way. .
The BOM reserves the right to change the Enrolment Policy. The Enrolment Policy that is in existence when an application for a school place is being made is the policy that will be applied to the application.
The parents/guardians of any child who has been refused enrolment, for any reason, are entitled to appeal that refusal pursuant to Section 29 of the Education Act 1998, and in such circumstances, should be advised in writing of their entitlement to such an appeal.
The Board of Management will monitor the implementation of all aspects of the Policy and review and amend the Policy as required.